Inventory management is easy with our Point of Sale software

Search inventory by category, vendor, description, or any combination of the three.

View the quantity on hand, quantity committed to sales orders, and the quantity of items in multiple warehouses. You can even save bin location numbers. Multiple warehouse tracking features keep track of merchandise between service vehicles, departments, and warehouses.

Our Point of Sale software makes inventory management quick and easy with many inventory reports to assist important marketing and purchasing decisions.

Assign categories to inventory items for searches, inventory reports, price lists, and tracking reports.

Organize and print inventory reports by category, vendor or both. Select the start and end dates for reports. Print reports for individual products or all items by product number. Drill down to more detailed reports. Print product activity reports to compare sales with quantity on hand to help with early buys or re-orders.

Distinguish between taxable and non-taxable items.

Combine inventory items if you have duplicates in the POS system.

You can assign an unlimited number of part numbers to inventory items. You can use this feature to record manufacturer's, distributor’s, or your own identification numbers. You can assign a unique fixed cost to each alternate part number so the correct prices from each of your vendors appear on purchase orders. When you enter a part number into a purchase order, the quantity on hand, case quantity and fixed cost are displayed.

The POS system automatically calculates the actual cost based on FIFO, the price you pay for each item as it comes into inventory. This method presumes that the next item to be shipped will be the oldest of that type in the warehouse.

Enter the number of units per case for automatic cost calculations on purchase orders.

Account for items that are sold individually and by the case — ensuring in either case they are deducted properly from the inventory count.

Select the percentage mark up, or margin for each item and the retail price is automatically calculated. You can revise retail prices or round the change up to 99 cents. You can adjust the percentage mark up to reflect the revised price.

Choose to have the Point of Sale system send an inter-office e-mail to staff when prices are changed.

Set up multiple price levels for inventory items. Designate price levels for select customers and the correct price will automatically be applied at the time of sale.

Set up discounts for sales or coupons in the inventory discount section of the POS program. You can establish starting and ending dates for sales. Sale discounts are automatically applied at the cash register and the amount your customer saved is printed on their receipt.

Mark inventory items for clearance. You can print reports on clearance items. Use these reports as a means of tracking sales by employee, providing sales incentives to move clearance inventory. Each item in inventory has a "game tracker" button allowing you to generate reports sales incentives games.

Hidden inventory items allow you to add special items to picking tickets, job costing, and purchase orders that will not appear on the customer’s sales order.

Seasonal inventory schemes automatically send inventory information to wish lists reminding you when it is time to order seasonal items.

When entering the purchase order program, employees log in with the last four digits of their social security numbers. Employee signatures are automatically added to purchase orders.

"Wish Lists" enable staff to contribute ideas to inventory purchases. The employee adds special request items to the Wish List to inform the purchasing agent creating a purchase order. Employees can use the Wish List to inform purchaser of low stock, out of stock, special order items, or missing parts.

When you sell a special order item you do not normally stock, create a purchase order from inside the sales order screen. The "Create Purchase Order" button adds the merchandise to the wish list. The POS program automatically populates the in-house comments field with the customer's name, date needed, and whether the item is needed for for an installation, service call, delivery, or pick-up.

Create new purchase orders from scratch or by merging wish lists. When you merge wish lists, you can view the employee who added the item and sort by vendor. The purchasing agent can alter quantities and choose to delete items before finalization.

Label each purchase order with a subject to easily identify the order from lists. Add special instructions to inform vendors how you want items shipped, when you need them, special store hours, etc.

There are two areas for comments on inventory items added to purchase orders...

• Vendor memos — "Date needed," "call if backordered," "color options," "item unavailable," etc.
• In-house comments — "Customer name," "installation date," "alternate item acceptable to customer," "location of box that's missing a part," etc.

Selecting the "Send PO" button automatically faxes your order to the vendor. The order is removed from the existing purchase orders list and added to the list of sent purchase orders.

Faxed purchase orders only show vendor comments. In-house and vendor comments both appear on copies that stay in-house. The in-house comments transfer to the receiving order to direct the warehouse staff when the items arrive.

Track backorders from all vendors. View the date of the backorder, purchase order number, quantity backordered, part number, description, expected arrival date, reason ordered and In-house comments.

All in-house comments from purchase orders appear on receiving orders for warehouse staff can verify merchandise and inventory — including delivery items, items for missing parts boxes, etc. Completion of a receiving order automatically updates the inventory.

Access combined purchase and receiving orders to make sure you’ve been invoiced correctly. You can verify that the grand total on your invoice matches your purchase order. If they don't match you can compare the quantity received with the invoice. If you were billed incorrectly, the POS system automatically creates a cost discrepancy report which can be faxed vendors for review. If you were billed correctly and your inventory cost is different, you can update the fixed cost in your inventory. You have the option to update the retail price and the percentage markup.

Create follow-up calls from the receiving screen. Remind employees to call customers when their merchandise has arrived. Follow up with service personnel when parts needed for a service arrive, and their location.

Assign unlimited barcode or UPC numbers to inventory items. Print barcode labels to your laser printer or barcode printer. Instantly create barcode labels for merchandise that without them. Use a wireless handheld scanner to automatically enter your physical inventory.

Customized Insta-Text and sales agreements automatically print on your receipts and Sales Orders to inform customers up front about your policies and warranty information. This prevents misunderstandings and future problems.

You can attach Insta-Text to any item in your inventory that prints on receipts. For example, attach the text "No returns on electrical equipment," to all the electrical parts in inventory. For certain items like solar and winter pool covers you can add the message "All returns under warranty are done directly through the manufacturer. Please keep the paperwork inside the box." This clarifies your return policies in writing directly on the receipt. These messages are automatically applied when the specified items are added to sales orders.

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